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March 7, 2022 - Meeting Minutes

ACSD Advisory Committee Notes - March 7, 2022
6:30pm-8pm ACSD Facility Building, 208 Charles Ave, Middlebury


  • Committee reviewed reminders about language access and communication accessibility in our meetings
  • Reviewed and agreed to our group agreements
  • The district requested all future meetings continue to be in person given Covid case count changes. Mask policy will be changing soon in the district. Members can still opt for virtual connection whenever they need it.
  • We are setting up an optional equity reading list to help members learn more as we work together. Members are encouraged to take this opportunity as a learning space, but it is not required. Facilitator is trying to use an existing ACSD equity reading list if one exists.
  • Group introductions and answering the prompt - Why did you say yes to serving on this advisory committee?



  • Facilitator reviewed the timeline and the advisory committee’s role/scope of work for next 3 months.
  • Focus at 10,000 foot level
  • Identify core areas and draft goals to be considered by the board for strategic plan
  • Use the committee’s equity definition as a framework when making recommendations on goals
  • Deliberate and document where more information/work is needed


  • Review of Hanover survey raw data starting point. More refined data cut by school, demographic coming soon. Using it today to start to organize category areas.
  • Additional data is coming from school community outreach work in March/April that will be shared with the committee. Outreach work will include small meetings with multilingual families, student group meetings, Title 1 school meetings, and additional ways for staff, students and families to send qualitative feedback on the district’s past and future work. 
  • Committee’s recommendations will be to help organize high level goals and sub goals to point the school board in the right direction when forming the strategic plan. Later on Action Teams will work on implementation timelines, strategies and tasking to advance the strategic plan approved by the board. 
  • Committee will break into small groups to be able to have deeper conversations on information and drafting recommendations for the full committee to dialogue/consider. Sub groups may need to seek additional information from the district.
  • Future meetings will focus on major topic areas: March 21 (staff & engagement/outreach topic), May 2 (academic environment), and May 16th (social environment). June meeting would be bringing all recommendations together. 
  • Peter offered that the administrative team is working on equity work as well and using the committee’s draft equity definition as a discussion point.


  • The co-chairs and facilitator worked on the equity definition based on where the committee discussion landed last month. Members of the committee also offered feedback via email over the last week. The combination of feedback resulted in this next draft of a definition: 


As an outcome, [ACSD believes] educational equity is when students’ identity does not determine their emotional, social or academic outcomes and all students have the opportunity to thrive in our district. As a process, educational equity means believing and listening to the experiences of families and students and committing to removing systemic barriers that negatively impact marginalized communities.


  • The facilitator offered that the definition also includes input from the BIPOC consultant working with her and the district to offer racial equity coaching in this work. There was some initial discussion on email on whether to focus on all students instead of marginalized students. Some say if communities remove barriers for marginalized folks, then all students thrive. Others said removing marginalized term and reference to identity of students removes focus on the intention of equity work. 
  • We are working towards a common definition that everyone can agree to use so it can be an active lens for which to consider issues, discuss and make decisions.
  • Group discussed the definition further and agreed to have it rewritten in plain language, keep reference to marginalized groups, acknowledge the barriers and need to respond to experiences of families - more than just listen and believe. Add a note about individuals and communities. Asked co-chairs and facilitators to do another pass and share back with committee with this feedback. The audience is primarily the committee but we also want this to be accessible to the school community. 



  • The committee broke into 4 groups to look at the raw data provided to the district from the equity survey contractor. The data is very raw, but offers beginning ideas on where to focus.
  • Facilitator asked folks to deliberate on the following questions: 
  • What does the data tell us? 
  • What is working and what is not working for students, staff and families?
  • What information is missing? What are you curious about? What more information do you need? 
  • What questions do you have? 


  • Groups met for about 45 minutes in small groups and began to map out initial analysis work. These small groups will continue to meet before our next meetings to look further at the raw data and also new data collected from additional school community meetings, forms and data points. 
    • Everyone look at if you have time (pg 1-11 and 39-49)
    • Group A: School and Social Environment (Page 12-13, 26-31)
    • Group B: Academic environment (Page 14-25)
    • Group C: Staff Perceptions (pg 32-34)
    • Group D: Engagement & Outreach (pg 35-38)

Group A (Social Enviro)

  • Amanda (student)
  • Ruth (parent)
  • Jessie (community)


  • Group B (Academic)
  • Nicole (admin)
  • Addison (student)
  • Christal (parent)
  • Liam (staff)


Group C (Staff)

  • Justin (staff)
  • Esther (community)
  • Peter (admin)
  • Christina (staff)

Group D (Engagement)

  • Alejandra (parent) + Fernanda
  • Abigail (student)
  • Claire (staff)
  • Michael (parent)


  • Each group will present to the full committee over the next 3 meetings. To allow more time, we agreed to move the March 21 meeting to April 4. That meeting will have two topics: staff perceptions and engagement/outreach. May 2 will be academic environment and May 16th will be social environment. The June meeting would be bringing all recommendations together. 



  • Schedule an initial meeting for your group
  • Please share the upcoming community engagement opportunities with your networks