• Incident Data Grid

    The Incident Data Grid is the central point from which you can quickly and easily view incidents for your school or district, as well as create a customized search filter to locate specific existing incidents. When signed in to at the school level, you can view incidents that include a participant from that school or incidents that originated at that school for the assigned incident code types. When signed in to at the district level, you can view incidents at all schools for the assigned incident code types.

    Note: Information on this page displays based on your security settings.

    How to Search for a Student's Existing Discipline Incidents

    1. On the start page, search for and select a student. For more information, see Student Search.
    2. Under Administration, choose Incidents from the student pages menu. The Incident List page appears for that student.
    3. To continue, see Step 3 of How to Search for Existing Discipline Incidents.

    How to Search for Existing Discipline Incidents

    1. On the start page, choose Special Functions under Functions in the main menu. The Special Functions page appears.
    2. Click Incident Management. The Incident List page appears.
    3. Use the following table to enter information in the Incident Information section:

    Field

    Description

    Time Frame

    Use the pop-up menu to indicate the time frame for which you want to view incidents:

    • Current Calendar Year (appears if at district level)
    • Current School Year (appears if at school level)
    • Prior Calendar Year (appears if at district level)
    • Prior School Year (appears if at school level)
    • Current Month
    • Prior Month
    • Current Week
    • Prior Week
    • Date Range
    • Specific Date

    Note: At the school level, the default is set to Current School Year. At the district level, the default is set to Current Calendar Year.

    If Date Range is selected, enter or select a Start Date and End Date and then click Apply.

    If Specific Date is selected, enter or select a date and then click Apply.

    Incident Element

    Use the pop-up menu to indicate the way in which you want to view incident counts:

    • Action
    • Behavior
    • Custom

    To customize your Incidents Counts by Action view:

    1. Choose Action from the pop-up menu.
    2. Click the button next to the pop-up menu. The Edit Tile Configuration section appears.
    3. For each tile you want to customize, choose on of the following:
      • Hide - Removes the tile from the view. The next time the view is accessed, the tile will not appear.
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Save.

      Note: Click Cancel to cancel customizations. Click Reset Defaults to delete customizations.

    To customize your Incidents Counts by Behavior view:

    1. Choose Behavior from the pop-up menu.
    2. Click the button next to the pop-up menu. The Edit Tile Configuration section appears.
    3. For each tile you want to customize, choose on of the following:
      • Hide - Removes the tile from the view. The next time the view is accessed, the tile will not appear.
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Save.

      Note: Click Cancel to cancel customizations. Click Reset Defaults to delete customizations.

    To customize your Incidents Counts view:

    1. Choose Custom from the pop-up menu.
    2. Click the button next to the pop-up menu. The Edit Tile Configuration section appears.
    3. For each tile you want to customize, choose on of the following:
      • Hide - Removes the tile from the view. The next time the view is accessed, the tile will not appear.
      • Action
      • Behavior
    4. If Action or Behavior is selected, choose one of the following from the second pop-up menu:
      • Hide - Removes the tile from the view. The next time the view is accessed, the tile will not appear.
      • Any to filter by a code and its subcodes
      • A single subcode
    5. Click Save.

      Note: Click Cancel to cancel customizations. Click Reset Defaults to delete customizations.

    [Incident Category]

    The tiles display the top ten counts for each incident category. Click a tile to switch to that filter. Click again to remove that filter.

    Note: Incident category tiles appear in alphabetical order.

    Create New Incident Click to create a new incident. For more information, see How to Create a Discipline Incident.
    1. Use the following table to enter information in the Filter section:

      Note: Click the Filter arrow to collapse this section. Click the Filter arrow again to expand this section.

    Field

    Description

    [Incident Element]

    The first row of the filter displays the action or behavior based on the selected tile. This indicates that the incidents currently on display in the grid have at least one related matching action or behavior.

    ID

    To further narrow the list of incidents by the ID:

    1. Click the Add (+) button.
    2. Choose ID from the first pop-up menu.
    3. Choose a comparator from the second pop-up.
    4. Enter the entire ID number of the incident in the search field. Partial IDs cannot be entered.
    5. Click Apply.

    Title

    To further narrow the list of incidents by the title:

    1. Click the Add (+) button.
    2. Choose Incident Title from the first pop-up menu.
    3. Enter the title of the incident or incidents in the search field. Partial titles can be entered, which do not require a wild character.
    4. Click Apply.

    Incident Type

    To further narrow the list of incidents by the incident type:

    1. Click the Add (+) button.
    2. Choose Incident Type from the first pop-up menu.
    3. Choose a comparator from the second pop-up.
    4. Choose an incident type from the third pop-up menu.
    5. Click Apply.

    Incident Location

    To further narrow the list of incidents by the incident location:

    1. Click the Add (+) button.
    2. Choose Incident Location from the first pop-up menu.
    3. Choose a comparator from the second pop-up.
    4. Choose an incident location from the third pop-up menu.
    5. Click Apply.

    School

    To further narrow the list of incidents by the school:

    1. Click the Add (+) button.
    2. Choose School from the first pop-up menu.
    3. Choose a school from the second pop-up menu.
    4. Click Apply.

    Note: This filter only appears at the district level.

    Note: If field level security has been applied to School, this filter option is not available.

    Action

    To further narrow the list of incidents by the action:

    1. Click the Add (+) button.
    2. Choose Action from the first pop-up menu.
    3. Choose one of the following from the second pop-up menu:
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Apply.
    Attribute

    To further narrow the list of incidents by the attribute:

    1. Click the Add (+) button.
    2. Choose Attribute from the first pop-up menu.
    3. Choose one of the following from the second pop-up menu:
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Apply.
    Behavior

    To further narrow the list of incidents by the behavior:

    1. Click the Add (+) button.
    2. Choose Behavior from the first pop-up menu.
    3. Choose one of the following from the second pop-up menu:
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Apply.
    Current Grade Level

    To further narrow the list of incidents by the current grade level:

    1. Click the Add (+) button.
    2. Choose Current Grade Level from the first pop-up menu.
    3. Choose a grade level from the second pop-up menu.
    4. Click Apply.
    Object

    To further narrow the list of incidents by the object:

    1. Click the Add (+) button.
    2. Choose Object from the first pop-up menu.
    3. Choose one of the following from the second pop-up menu:
      • Any to filter by a code and its subcodes
      • A single subcode
    4. Click Apply.
    Participant: Any

    To further narrow the list of incidents by the any participant of the incident:

    Note: If the Current Grade Level filter has been applied, participants are limited to only students.

    1. Click the Add (+) button.
    2. Choose Participant: Any from the first pop-up menu.
    3. Enter the name or a portion of the participant's name.
    4. Click Apply.

      Note: Format must be Last, First.

    Participant: Offender

    To further narrow the list of incidents by the incident offender:

    Note: If the Current Grade Level filter has been applied, participants are limited to only students.

    1. Click the Add (+) button.
    2. Choose Participant: Offender from the first pop-up menu.
    3. Enter the name or a portion of the participant's name.
    4. Click Apply.

      Note: Format must be Last, First.

    Participant: Reporter

    To further narrow the list of incidents by the incident reporter:

    Note: If the Current Grade Level filter has been applied, participants are limited to only students.

    1. Click the Add (+) button.
    2. Choose Participant: Reporter from the first pop-up menu.
    3. Enter the name or a portion of the participant's name.
    4. Click Apply.

      Note: Format must be Last, First.

    Participant: Victim

    To further narrow the list of incidents by the incident victim:

    Note: If the Current Grade Level filter has been applied, participants are limited to only students.

    1. Click the Add (+) button.
    2. Choose Participant: Victim from the first pop-up menu.
    3. Enter the name or a portion of the participant's name.
    4. Click Apply.

      Note: Format must be Last, First.

    Participant: Witness

    To further narrow the list of incidents by the incident witness:

    Note: If the Current Grade Level filter has been applied, participants are limited to only students.

    1. Click the Add (+) button.
    2. Choose Participant: Witness from the first pop-up menu.
    3. Enter the name or a portion of the participant's name.
    4. Click Apply.

      Note: Format must be Last, First.

    Note: To delete the filter, click the Minus (-) button next to the filter. To remove all filter selections, click Clear.

    1. Use the following table to view search results:

       

      Note: Click the name of a column to sort by that column in ascending order. Click again to sort in descending order.

    Field

    Description

    [Checkboxes]

    Do one of the following:

    • Select the checkbox in the header row to select all incidents. Alternately, if the checkbox is already selected, deselect the checkbox to remove the checkmarks from all incidents.
    • Select the checkbox for each incident you want to work with.

    ID

    Unique sequential number generated by PowerSchool when the incident is created. Click to view the Incident Detail page.

    Title

    A short description of the incident. Click to view the Incident Detail page.

    Incident Type

    The type of incident that occurred.

    Incident Date

    The date and time the incident occurred.

    Incident Location

    The location where the incident occurred.

    School

    The school at which the incident occurred.

    Note: This column only appears at the district level.

    Note: If field level security has been applied to School, this column appears masked.

    [Pagination]

    Use to navigate the search results.

    Rows/Page

    By default, ten records display per page. To view more records per page, enter the appropriate number in the field.

    Download

    To download the incident information, click the arrow and select one of the following from the pop-up menu:

    • Comma-Separated Value (CSV)
    • Excel Spreadsheet (XLSX)
    • Print Document Format (PDF)

    Note: A checkmark appears next to your selection.

    Note: The PDF format is restricted to a maximum of 1000 records.

    Note: Using the CSV format to download data that contains right-to-left Unicode characters may result the incorrect ordering of data. In which case, you can reconfigure your system, use a client, such as Google Sheets, or download the data in XLSX format.

    Note: If you have localized your version of PowerSchool, you must have the required character set installed in order to export in your specified language.

    1. Use the following table to update the current student selection:

    Field

    Description

    Select Participants with These Roles
    1. Select one of the following checkboxes:
      • Any Role
      • Offender
      • Reporter
      • Victim
      • Witness
    2. Do one of the following:
      • Click Add to Current Selection to add the filtered list of students to your current student selection.
      • Click Set Current Selection to make the filtered list of students your current student selection.