• Finance Procedures & Forms

    Since January, the district finance team, as well as the school-based administrative assistants, have been working on creating the procurement and invoice payment procedures for Addison Central School District.  Our focus has been increasing efficiency by reducing paperwork burden and increasing transparency and accessibility of our procedures.  Listed below are ACSD's Procurement and Invoice Payment Procedures for your information.  In addition, the Documentation for Payment Table summarizes the documentation required to process a payment whether to a vendor or an employee in the form of a reimbursement.  

    Procurement Procedure

    Federal Procurement Documentation Form

    Requisition Form

    Invoice Payment Procedure

    Documentation for Payment Table 

     

    Reimbursements:

    We understand that there are situations where it is most efficient for staff to purchase something work-related and submit for reimbursement.  We understand that timely reimbursement is crucial to this becoming an effective and useful procedure.  It is also the finance team's responsibility to ensure all purchases include the proper approval and documentation per federal, state, and local laws, guidelines, and regulations.  For timely reimbursement, please ensure that your request includes all required documentation as noted in the "Documentation Required for Payment Table" above.  Please use the forms below for these specific types of reimbursement as well as contractual course reimbursement.

    Course Reimbursement Agreement (Green Form)

    FY19 Mileage Reimbursement Form

    Meals Reimbursement Form

    IRS Meals & Incidental Expenses (ME&I) Breakdown